SHAREOK Institutional Repository
Service Overview
SHAREOK is the institutional repository shared by Oklahoma higher education institutions and serves as home to the intellectual output of Oklahoma's higher education communities. Items in SHAREOK include digital dissertations and theses, faculty publications, open educational resources, unique departmental or institutional resources, and more.
What We Offer
SHAREOK provides open access to the research and creative output from the University of Oklahoma. Using SHAREOK increases the reach and impact of your work by making it available to a global audience through web search engines. It is great for sharing content that is not typically found elsewhere, such as conference proceedings, educational materials, technical reports, working papers, and other materials that are not normally published in traditional venues. With SHAREOK, you can track access and download statistics to demonstrate how often fellow researchers are using your work. Contributing your work to SHAREOK can fulfill funding agency requirements to make your work openly accessible.
- Securely preserve your work
- Permanent URLs
- Easily share your work
- Track access and download statistics
- Store images, videos, and other types of multimedia
Get Started
Who Can Contribute
Faculty, graduate students, staff, and other individuals or entities associated with OU having an OUNetID may contribute to SHAREOK. Undergraduate students may contribute their work if sponsored by an OU faculty member. Authors of resources that are co-authored by individuals at other institutions should consult with their co-authors before submitting work to SHAREOK.
If you are unsure if you can contribute, contact us at shareok@ou.edu.
What Can Be Contributed
Any type of scholarly material that you would like to share with the world may be submitted to SHAREOK, including educational, pedagogical, or research-oriented work. Examples of appropriate materials include: preprints and postprints of journal articles, published articles where the publisher allows deposit in an institutional repository, working papers, technical reports, conference papers and posters, and multimedia. OU Libraries reserves the right to remove content that violates university policy or applicable law.
File Types
SHAREOK can accept almost any electronic file format, but we recommend depositing supported or known formats (i.e. formats that are either public and open or formats that are widely used). The only restriction is that SHAREOK cannot currently stream video. Video files can be placed in SHAREOK, but to view them, a user would need to download a copy of the file. If a video file is in SHAREOK, we can also link to YouTube, Vimeo, or another video hosting site so that a user can view the video before deciding to download the file.
How To Submit Your Work
Self-Deposit
- Login to SHAREOK with your OUNetID.
- Select the collection to which you wish to contribute.
- Fill out all the information on the provided form; the more keywords you assign, the more likely your work is to be discovered.
- Review your item.
- Upload your files.
- Agree to the license.
- Your submission is complete; you should receive an email confirmation.
- Your submission will be made publicly available after it has been reviewed for completeness; its metadata may also be enhanced to improve discoverability. Edits to the submission may by contacting us using the appropriate form on the SHAREOK contact page.
Mediated Deposit
This option takes longer but may be useful if you have a number of items to upload or if you simply don’t have time to self-deposit. Email Scholarly Communications, and we will upload your item(s) for you, as long as you provide us with some necessary information. We will ensure you are uploading the allowable version, and we will work with you to secure permissions (if necessary), explain licensing, and create metadata.
Contact Information
FAQs
Most items in SHAREOK can be freely accessed by anyone with an internet connection. This allows OU scholarship to be a vital part of a global research network, accelerating the rate of collaboration between scholars internationally, and in turn, providing a greater level of impact for the work created by OU affiliates. Usage statistics (which can be accessed from the repository) confirm that the open access provided by SHAREOK elevates its visibility to a global audience. For more information about accessing usage statistics, please contact shareok@ou.edu.
Withdrawals and Embargoes
OU librarians strive to provide persistent access to all deposited items, even in the event that the author leaves OU. Therefore, items can not generally be removed. However, it may become necessary under some circumstances to withdraw items from SHAREOK. Triggers for withdrawal may include discovery of a copyright violation, ethical concerns, or research conducted in conflict with approved IRB protocols. Withdrawals may be initiated by the depositor or, in the case of a copyright violation, an internal or external entity. All such transactions will be traced in the form of a note within SHAREOK. If you need to make a withdrawal request, please email us at shareok@ou.edu.
If needed, SHAREOK can support embargoes/delayed publication for both published articles and for theses and dissertations. If you are a graduate student and need to embargo your thesis or dissertation, speak to your major advisor for more information.
Submitting work to SHAREOK does not transfer copyright ownership. Authors consent to a non-exclusive distribution license which allows library staff to take the necessary steps to catalog and preserve the resource as well as make it available to read freely. Copyright is retained by the author unless the work has been previously published and copyright was transferred to the publisher. In many cases, publishers still allow authors to upload work to an institutional repository such as SHAREOK. Use of the work found in SHAREOK must qualify as Fair Use under U.S. Copyright law, unless a Creative Commons license is applied to the submission by the author.
Creative Commons Licenses
If you are submitting work for which you are the sole copyright owner, you may choose to grant a Creative Commons license to your work at the time of submission. The type of Creative Commons license that you choose will dictate how others may use your work. Creative Commons Licenses are a legal framework that allows you to grant certain use permissions to works for which you own the copyright. It's important to know that Creative Commons Licenses are not an alternative to copyright law, and you do not give up your copyright by choosing to apply a Creative Commons License to your submission. Instead, you are providing a legally sound method to share your work more broadly and with more flexibility. The submission form will provide you with the following options to help you decide. For more information, refer to the Creative Commons License guide.
I already know which Creative Commons license I want to apply: You will be presented with a list of seven options to select from which range in levels of restrictiveness. The first option in this list (CC0) is known as a public domain dedication mark. Only select the CC0 option if you wish to give up your copyright in order to donate your submission to the public domain. The other six options in this list are Creative Commons Licenses which do not alter your copyright ownership.
I want to use the Creative Commons license chooser: SHAREOK will present you with questions to help you determine which Creative Commons license is best for you.
I do not wish to apply a Creative Commons license at this time: No Creative Commons license will be applied.
Distribution License
When you upload your work to SHAREOK you retain your copyright (unless you have transferred it to someone else). OU Libraries requires that all SHAREOK submitters grant a non-exclusive license to properly preserve and distribute the submission. The license text can be found below, and outlines what OU Libraries can do with your work.
License Text
In order for SHAREOK to reproduce, translate and distribute your submission worldwide your agreement to the following terms is necessary. Please take a moment to read the terms of this license.
By clicking through this license, you (the author(s) or copyright owner(s)) grants to University of Oklahoma (OU), hereinafter designated the “University” the non-exclusive right to reproduce, translate (as defined below), and/or distribute your submission (including the abstract) worldwide in electronic format.
You agree that the University may translate the submission to any medium or format for the purpose of preservation. You also agree that the University may keep more than one copy of this submission for purposes of security, back-up, and preservation. You represent that the submission is your original work, and/or that you have the right to grant the rights contained in this license. You also represent that your submission does not, to the best of your knowledge, infringe upon anyone's copyright.
If the submission contains material for which you do not hold copyright, you represent that you have obtained the unrestricted permission of the copyright owner to grant the University the rights required by 8 this license, and that such third-party owned material is clearly identified and acknowledged within the text or content of the submission.
If the submission is based upon work that has been sponsored or supported by an agency or organization other than the University, you represent that you have fulfilled any right of review or other obligations required by such contract or agreement.
The University will not make any alteration, other than as allowed by this license, to your submission.
If you have questions regarding this license please contact us.